Employee Store Usage Policy

Introduction

The purpose of these polices is to explain Office Depots benefits and how to access benefits which are available to our employees.

The wellbeing of our employees is paramount in our day to day operations, therefore as an employee you may qualify for schemes operated by Office Depot which are to the benefit of our employees and their families.

All of the benefits listed in the following policies are non-contractual unless otherwise stated in your contract of employment and from time to time changes may be implemented.

The application of these policies are dependent upon employees meeting the qualifying criteria. These policies are only available to employees and do not apply for agency workers, contractors or other non-employees.

Employee responsibilities:

• To use the benefits available to them with integrity
• To follow the instructions set out in the policies

Manager responsibilities:

• To contact HR if they require any support with the benefit policies
• To share information acquired with the HR team in a timely manner
• To treat all employees fairly and consistently in line with the policies listed below

The HR team are available to support both employees and managers with regards to the benefit policies. Should you wish to make an appointment to discuss the content of these policies with the HR team, please contact your HR representative.

5.1 Who does this policy apply to?

This policy is available to all employees to purchase items from Viking Direct/ Office Depot at a reduced rate for personal use only, through the Office Depot website.

5.2 Essential Information

Employees can purchase goods at a discounted rate from Viking Direct/ Office Depot by creating an account and submitting their details through the Spark portal, including their name, department, employee ID and Office Depot account number.

Goods can be ordered to an office site which is attached to a warehouse with the items in stock for no charge, all other orders will be charged for delivery at the normal Office Depot rate. Please review the Office Depot and Viking website for full details of the delivery charges.

Promotions or free gifts will not be applied to items purchased through the employee discount scheme.

5.3 Conditions

All purchases should be for personal use only, any employee who could be abusing this system will no longer be eligible to make orders and may be subject to disciplinary action. If this event arises, the employee will be informed of the decision to withdraw their opportunity to take part in this scheme.

In the unlikely event there is a problem with the order, for example stock shortages, the employee will be informed as soon as reasonably possible. If the order is delayed substantially or cancelled by Office Depot, the employee will receive a full refund.

Employees must collect orders within a reasonable amount of time otherwise the item will be returned and refunded. Should this arise more than once every six months employees will no longer be permitted to take part in this scheme.